APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

N/A

Attachment: 090418 Board Meeting Minutes.pdf
Attachment: 090418 Legislative Update Session Minutes.pdf
Attachment: 090418 Policy Review Work Session Minutes.pdf
Attachment: 091118 Public Hearing to Adopt Final Millage and Budget Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 09-18-18 board.pdf
Attachment: 09-18-18 addendum 1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 9.18.18 Reassignments for Board Agenda (002).pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF CALENDAR YEAR 2019 EMPLOYEE GROUP BENEFIT INSURANCE RATES AND FEES

Description
The 2019 Employee Group benefit insurance rates and fees will change for calendar year 2019 as outlined in the memorandum attached.

Recommendation
That the employee benefit rates and fees for 2019 calendar year be approved by the Board as presented.

Attachment: Benefit Renewal Agenda 2019 with attachments.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT FOR MEAL SERVICE BETWEEN CHILDREN FIRST, INC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The Sarasota County Schools Food and Nutrition Services will have breakfast and lunch meals available to the children enrolled in the Head Start Program for the 2018-19 school year.

Recommendation
That the School Board of Sarasota County, Florida, approve the agreement for meal service with Children First, Inc. as presented.

Attachment: Children First Meals 18-19.pdf

11. APPROVAL OF AGREEMENT FOR AFTER SCHOOL SNACK PROGRAM AT SUNCOAST SCHOOL FOR INNOVATIVE STUDIES, ELEMENTARY AND MIDDLE

Description
The Sarasota County Schools Food and Nutrition Services shall make snacks available for the students enrolled in the after school program at Suncoast School for Innovative Studies, elementary and middle, for the 2018-19 school year.

Recommendation
That the School Board of Sarasota County, Florida approve the agreement for the after school snack program at SSIS, elementary and middle, as presented.

Attachment: after school snacks-SSIS 18-19.pdf
Attachment: after school snacks-SSIS Middle 18-19.pdf

12. APPROVAL OF AGREEMENT FOR AFTER SCHOOL SNACK PROGRAM BETWEEN SARASOTA YMCA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The Sarasota County Schools Food and Nutrition Services will provide snacks for the YMCA after school snack program as detailed in the agreement, at the designated locations.

Recommendation
That the School Board of Sarasota County, Florida, approve the agreement for the after school snack program with the Sarasota YMCA as presented.

Attachment: after school snacks YMCA NoCo 18-19.pdf

13. APPROVAL OF AGREEMENT BETWEEN THE STATE COLLEGE OF FLORIDA, MANATEE-SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The purpose of this agreement is to provide a comprehensive learning experience for participating students enrolled in the various College's Health Professions programs (Nursing, Occupational Therapy Assistant, Physical Therapy Assistant).

Recommendation
That this Agreement between the State College of Florida, Manatee-Sarasota and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: SCF health care students 2018-21 final.pdf

14. APPROVAL OF THE LICENSE PURCHASE WITH B.E. PUBLISHING FOR THE LEARN-BY-DOING MOS 2016 STUDENT eTEXT ACCESS CODES, ONLINE INSTRUCTOR LICENSE AND TEACHER DESK COPY

Description
The Learn-by-Doing MOS 2016 Student eText Access Codes purchase with B.E. Publishing will be a supplemental instructional tool for grades 8-12 Digital Information Technology, through the 2020-2021 school year. In addition to the access codes, the License purchase includes free teacher resources; 22 online instructor license valid for 3 years and 22 print teacher desk copies and Professional Development and Training onsite.

Recommendation
That the quote proposal from B.E. Publishing be approved for award and purchase to be made over a three-year period of equal payments.

Attachment: BE Publishing Learn-by-Doing.pdf

15. APPROVAL OF THE AMENDMENT TO THE AGREEMENT BETWEEN EMBRY-RIDDLE AERONAUTICAL UNIVERSITY (ERAU) AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This agreement with ERAU allows a select group of students who are interested in Engineering and meet the specified criteria at Sarasota High School to participate in a Dual Enrollment program.

Recommendation
That the agreement between Embry-Riddle Aeronautical University (ERAU) and the School Board of Sarasota County, FL be approved.

Attachment: ERAU Amendment 18-19.pdf

MATERIALS MANAGEMENT

16. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS

Description
Pursuant to State Board Rules 6A-1.012, 11b Purchasing Policies, the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of information technology as defined in Section 282.0041(11), F.S.

Recommendation
That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

Attachment: Agd - FY19 Exempt 9.18 REC.pdf

17. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of the law. The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Agd - FY19 Piggyback 9.18 REC.pdf

18. APPROVAL TO AWARD BID #19-0347 FOR LAWN EQUIPMENT PARTS AND REPAIR SERVICE

Description
Bids to provide 'Lawn Equipment Parts and Repair Service' were received from three vendors on August 22, 2018. The bids of Everglades Equipment Group and Mowers, Inc., were the best low bids meeting the advertised specifications. This bid is for a period of one year with option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bid of Everglades Equipment Group and Mowers, Inc., to provide 'Lawn Equipment Parts and Repair Service' in an amount not to exceed $75,000.00, be approved as presented.

Attachment: LawnEquipBid#19-0347 REC.pdf

CONSTRUCTION

19. APPROVAL OF ENGINEER'S CONTRACT FOR THE NORTH PORT HIGH SCHOOL HVAC CHILLER REPLACEMENT PROJECT

Description
The project's scope of work shall include but not be limited to mechanical and electrical engineering services to re-size and replace the existing air-cooled chillers, associated pumps, variable frequency drives, add and re-furbish ice storage tanks. On August 27, 2018, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with a representative of Engineering Matrix, Inc., and successfully negotiated a contract for the North Port High School HVAC Chiller Replacement project. The amount of the contract is $189,271.00. The contract documents have been approved by the School Board attorney and are available attached for review and at the Construction Services Department. The construction budget is approximately $3,500,000.00. Funds for this project are available in the capital budget account.

Recommendation
That the contract with Engineering Matrix, Inc., for mechanical and electrical engineering services of the North Port High School HVAC Chiller Replacement project be approved as presented.

Attachment: _EngMatrix_Contract_2.pdf

20. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF SUBSTATIAL COMPLETION AND FINAL PAYMENT TO CONTRACTOR FOR THE PINE VIEW HVAC AND RENOVATION PROJECT FOR THE MOBILIZATION CONTRACT

Description
This contract was written to procure long lead items and get the project initially set up. This was also due to the multiple years of funding for the project, encumbering funds as they became available. All work has been completed, final close out documents will be received when the main Construction Contract is complete. The final project costs have been internally audited and are enclosed in the Substantial Completion and Final Contractor's Application for Payment Signed 08-13-18. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the substantial completion and final payment to contractor be approved as presented.

Attachment: PV_21504362-15-FINAL.pdf